You are here: Home AMURules & RegulationsInternal Rules & Regulations › Statutes of the Board of Trustees

Statutes of the Board of Trustees

Academy of Performing Arts in Prague

Article 1

The election of the Chairman and Vice-Chairmen and the procedure for meetings of the Board of Trustees of the Academy of Performing Arts in Prague (hereinafter the “Board of Trustees”) are governed by the Statutes, Electoral Rules and Rules of Procedure of the Board of Trustees of the Academy of Performing Arts in Prague in accordance with Section 14 (3) of Act No. 111/1998 Coll., on Higher Education and on a change and supplement to other acts (hereinafter the “Act”).

Article 2

The Chairman, Vice-Chairmen and Secretary of the Board of Trustees

1. The Chairman

a) calls meetings of the Board of Trustees,

b) conducts meetings of the Board of Trustees,

c) proposes the agenda for meetings of the Board of Trustees and prepares resolutions,

d) signs the documents of the Board of Trustees, especially the prior written consent of the Board of Trustees pursuant to Section 15 (1) of the Act,

e) is authorised to request documents and opinions required for the activity of the Board of Trustees pursuant to Section 15 of the Act,

f) acts on behalf of the Board of Trustees with its authorisation,

g) may invite guests to attend meetings of the Board of Trustees,

h) manages the work of the Secretary to the Board of Trustees,

i) at the request of the Rector, in accordance with Section 14 (3) of the Act, shall call extraordinary meetings of the Board of Directors within three weeks of the request being submitted.

2. In his absence the Chairman is represented by his or her authorised Vice-Chairman. In the event of the Chairman’s death his or her office shall be assumed by the older of the Vice-Chairmen.

3. The Vice-chairmen

a) co-sign the written consent of the Board of Trustees pursuant to Section 15 (1) of the Act,

b) may act on behalf of the Board of Trustees with its authorisation.

4. The Secretary

The Secretary is not a member of the Board of Trustees and shall not be entitled to vote at meetings. The Board of Trustees shall vote to decide on his or her absence. After discussing the matter with the Chairman of the Board of Trustees, the Rector shall appoint an employee of the Academy of Performing Arts in Prague to perform the function of Secretary. The Secretary shall perform administrative and technical activities necessary for the work of the Board of Trustees.

Article 3

Election of the Chairman and Vice-Chairmen

1. The term of office of the Chairman and two Vice-Chairman of the Board of Trustees shall be two years. The same person in the same Board of Trustees may perform the function of Chairman and Vice-Chairman for not more than two consecutive terms of office.

2. A two-thirds majority of all members of the Board of Trustee is required for the election to be valid.

3. The election of the Chairman shall be held first, to be followed by the election of the Vice-Chairmen.

4. Before the election, the names of all attending members of the Board of Trustees shall be placed in a polling urn. The oldest attending member of the Board of Trustees shall take out of the urn the names of three members of the Electoral Committee. The oldest member of the Electoral Committee shall call on all attending members of the Board of Trustees to propose candidates for the office of Chairman. The proposed candidates shall express their consent to their candidacy and shall be registered on the list of candidates. The name of the selected candidate shall remain undeleted. A ballot paper shall be invalid if more than one name is undeleted, or if all the names are deleted. A candidate shall be elected if he or she is voted for by an absolute majority of the attending members of the Board of Trustees. If the Chairman is not elected in the first round the two candidates with the greatest number of votes shall proceed to the second round. If the same number of votes is cast for several candidates all these candidates shall proceed to the second round. In the second round the candidate with the largest number of votes shall be elected. If two or more candidates have the same number of votes the oldest member of the Electoral Committee shall select the Chairman from these candidates by drawing his or her name from the urn.

5. For the election of the Vice-Chairmen the oldest member of the Electoral Committee shall call on all attending members of the Board of Trustees to propose candidates for the office of Vice-chairmen. The proposed candidates shall be registered on the candidate list. The names of the two selected candidates shall remain undeleted. A ballot paper shall not be valid if more than two names are undeleted, or if all the names are deleted. The two candidates with the largest number of votes shall be elected Vice-Chairmen.

Article 4

Meetings of the Board of Trustees

1. The Board of Trustees usually meets four times a year, and not less than twice a year.

2. The attendance of a member of the Board of Trustees at meetings cannot be alternated.

3. If at least three members of the Board of Trustees so request, the Chairman shall call a meeting within three weeks of the request being submitted.

4. The Board of Trustees shall have a quorum if an absolute majority of members of the Board of Trustees is present (with the exception of Article 3 (2)).

5. The Chairman of the Board of Trustees shall propose the meeting’s agenda. The members shall be informed of the proposal in advance, although not later than by the invitation to the meeting of the Board of Trustees. The meeting’s agenda shall be approved at the beginning of the meeting after proposals for any changes thereto have been considered. All members of the Board of Trustees are entitled to submit proposals for changes; the Secretary to the Board of Trustees and invited guests may make recommendations for changes and additions to the agenda.

6. The person chairing the meeting shall assign the floor to members of the Board of Trustees and the Rector in the order in which they claim it. If constrained by time, he or she may set a limit on how long a person can speak, or end a discussion even though some who claimed the floor have yet to speak. The person chairing the meeting shall assign the floor to other participants at his or her discretion.

7. The Board of Trustees shall vote on the conclusions to individual points from the meeting. The consent of an absolute majority of attending members of the Board of Trustees is required to adopt a submitted proposal. Modifying proposals shall be voted on in the opposite sequence to that in which they were submitted.

8. If the Board of Trustees does not express an opinion within thirty days of receiving the budget proposal for the Academy of Performing Arts in Prague (hereinafter “AMU”) or the proposal for AMU’s Long-term Plan, it shall be understood that the Board of Trustees has no comments on these proposals.

9. The Bursar of AMU may attend the meeting of the Board of Trustees if the Rector of AMU is present.

10. Meetings of the Board of Trustees are held in private. The Board of Trustees may vote for all or part of the meeting to be in public.

11. If certain documents for the meeting of the Board of Trustees are designated as confidential by their author the members of the Board of Trustees, Secretary and guests shall be bound by a duty of non-disclosure in accordance with generally binding regulations.

12. After receiving an invitation the members of the Board of Trustees shall confirm their attendance at a convened meeting to the Secretary of the Board of Trustees. If a two-thirds majority of members of the Board of Trustees fail to confirm their attendance, the Chairman of the Board of Trustees shall convene the meeting on another date.

13. Following prior agreement with the Rector, the Chairman may decide to arrange meetings by correspondence for particular matters, in which case the opinions of members of the Board of Trustees shall be submitted in writing. The results of the meeting shall be announced at the next meeting of the Board of Trustees and placed in the minutes to this meeting.

Article 5

1. The Board of Trustees may request expert opinions to reach its decision. The experts may not have any relationship with the scrutinised subject and neither may they have an interest in the relevant matter. Opinions shall be submitted in writing. The costs for preparing the opinions shall be borne by AMU.

2. A resolution of the Board of Trustees shall be published in the appropriate manner within five days of the voting date. In the cases notes in the Act the Board of Trustees is obliged to notify the Ministry of Education, Youth and Sport of its opinion within seven days of its issuance (Section 15 (6)).

3. Administrative costs relating to the activities of the Board of Trustees shall be borne by AMU.

Article 6

1. The Statutes of the Board of Trustees of the Academy of Performing Arts in Prague authorised on 29 June 1999 by Eduard Zeman, the Minister of Education, Youth and Sport, are hereby cancelled.

2. The Board of Trustees discussed and adopted these Statutes on 14 November 2002.

(signed by) Ivo Mathé

Vice-Chairman of the AMU Board of Trustees

In accordance with Section 14 (3) of the Higher Education Act (Act No. 111/1998 Coll.), as amended, I hereby authorise these Statutes of the Board of Trustees of the Academy of Performing Arts in Prague.

Prague, 10 April 2003

Dr. Petra Buzková

Minister for Education, Youth and Sport of the Czech Republic

© 2007-2011 Akademie múzických umění v Praze